Terms and Conditions Of Venue Hire

1. Application

All applications for hire must be made in writing on forms available from the manager. BAR13 reserves the right to refuse a booking to any applicant without stating any reason. All contracts made for the booking of the rooms are made with BAR13. A room hire charge is payable for each room booked. A booking confirmation covering the details of your function will be sent to you. Until this has been signed and returned your reservation is only provisional.

2. Payment of Charges

The following conditions apply without exception to all booking:

There are no provisional bookings. Bookings are allocated on a ‘First come first served’ basis and must be secured by an application form and payment of a 10% minimum of £100 deposit. A booking shall not be considered confirmed until the deposit and application form have been accepted.

The balance of hire shall be paid in full, no less than 6 weeks before the function unless otherwise stated.

Payments are only refundable when the booking is cancelled by the management in which case the full amount will be refunded.

If a booking is made within 6 weeks of the event, the full amount just be paid at the time of booking.

If a booking is made within two weeks of the event, the full amount must be paid in cash at the time of booking.

If a booking is canceled less than 8 weeks before the event, the full amount will be forfeited.

Cheques should be made payable to 'York City Knights Ltd.' Failure to pay in full at least 6 weeks prior to the event will result in the function being cancelled.

Every effort will be made to meet your requirements. The hirer will indemnify BAR13 against all claims which arise from a booking.

3. Indemnity Charges

TBA

4. Purpose of Hire

Hiring shall be for the purpose of private functions for invited guests only. Tickets sales are not permitted at the door. The premises must not be used for any other purpose or in any other manner than stated in the application.

5. Catering

Final numbers to be catered for must be confirmed to BAR13 by midday, five working days prior to your function. Catering will be provided and charges for on the numbers notified at that time.

6. Bars

No intoxicating liquor/soft drinks shall be brought into the room by the hirer or any other person. The bar will close at the agreed time.
However the licensee reserve the right not to open the bar if he considers there is insufficient custom, or for any other reason. (this still doesn't alter the drinks policy.)

7. Loss or Damage to Property

BAR13 shall not be responsible for any loss or damage to property occurring during any hiring, in particular the hirer must make suitable arrangements for the security of coats, bags etc. of guests.

8. Damage to the Venue

The hirer shall pay the cost of making good any damage to the premises and to furnishings and contents resulting from, or arising out of the use of the premises by the hirer.

9. Cancellation of hiring of the venue

BAR13 reserves the right upon 21 (twenty-one) days previous notice (without compensation) the use of the premises by the hirer upon any date booked by him, the payment for such hiring to be refunded by BAR13.

10. Naked Flames

In no case will any naked flames be permitted in any part of the premises without prior consent of BAR13.

11. Fixtures and Fittings

No fixtures, fittings, decorations, special lighting or lime-light lanterns shall be used without the previous sanction of BAR13.